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University of Hong Kong
Booking
Booking
HKU sports facilities are first allocated on an annual basis to various user groups and programmes according to a priority list that has been approved by CSE Management Team. Once the requirements of these groups have been satisfied, bookings are accepted from students and sports card holders, and various internal and external groups.

Details of Individual Booking, Internal Group Booking and External Group Booking are as listed below:
All HKU Full-time students and staff with sports membership as well as other types of individual acquiring sports membership are welcomed to make booking via the Booking System.

Entitlement and regulations regarding different types of members:
Individual users are strongly advised to read the following regulations which govern the use of the sports facilities before they start their activities at our sports facilities:
HKU Student or staff group has to register at the CSE in order to be granted privilege in using the online booking system and/or through the submission of Internal Group Special Booking Application Form to make booking to the sports facilities. For groups which are granted with online booking privilege, a list of the Executive Committee of the group endorsed by the HKUSU or Faculty has to be provided in the registration form. Only the Chairman of the Executive Committee has the right to remove or add its members into the online booking system in administering the booking for the group.

For groups which are granted with right to make booking via the Internal Group Special Booking Form, the quota assigned to each internal group is 8 hours for each academic year. Definition of quota please refers to point 3 under C of the Internal Group Booking Policy. Please download the Internal Group Special Booking Form and read its regulations from the following link: For details about regulations governing internal group booking, please read Internal Group Booking Policy

Internal groups are strongly advised to read the following regulations which govern the use of the sports facilities before they organize activities to its members:
HKU supports community sports participation and prepares to allow external organizations/schools to make booking at our sports facilities especially during Non-peak hour (08:00-16:30) on weekdays. Occasionally, HKU will allow organization to run major events at the weekend. The income generated will be used to support the facilities operation as well as its future development.

Schools/Organizations which have the interest to hire the sports facilities can firstly view our facilities at Facilities availability and then call the Booking Officer at 28174944 or email them at ihpbook.officer@hku.hk for further details before submitting the external booking application form.

Bookings can normally be made within 3 weeks of the event date. Hirers who wish to make bookings beyond 3 weeks of the event date is subject to Facility Management team’s approval and may subject to at least 10% surcharge to the hiring fee. Additional surcharges will apply to booking with special request in venue setup, catering service, scale of event, use of special equipment, etc. Any waivers would be in the Facility Management team’s discretion
External Booking Form (updated on Nov 2019)
Climbing Wall Booking Form (updated on Sep 2019)
Click the button below to check the Scale of Charges:
For mega event, package price instead of normal scale of charges may apply.
For details about regulations governing internal group booking, please read External Group Booking Policy.